Batch File Exchanges
One of the benefits of StudentTracker is your ability to use it to enrich
your records with enrollment and degree data* from other institutions.
StudentTracker's batch file exchange feature enables you to obtain information
for large group cohort studies using one of five research options (to learn
more, see "Types of Searches"):
- Former Prospective Students: Verifies the subsequent enrollment of
your former applicants who never enrolled and prospects who never applied
- Former Students: Verifies the subsequent enrollment of your former
undergraduate and graduate students
- Current Applicants: Verifies the previous enrollment of your
current applicants
- Sibling/Parent Students: Verifies the subsequent enrollment of your
current students' family members
- Cohort: Summarize the enrollment and degree completion of a group
of students with a single matriculation date
Preparing Your File
The Clearinghouse will provide you with file format specifications to build your research inquiry file.
Files can be prepared using either Excel
or flat file format.
Transmitting Your File
You can send your files to us using your Clearinghouse secure FTP account (a
StudentTracker research analyst will help you set up your account). Each time
you successfully upload a file, a file delivery receipt
will be emailed to you.
Obtaining Your Research Results
You will receive a new files
email when your StudentTracker results are ready for retrieval from your secure FTP account.
Your StudentTracker research results include (click the name to see a sample of
the report):
You should allow 72 hours for your request to be processed. If you do not
receive your results by then, please contact us at 703-742-4200
or studenttracker@studentclearinghouse.org.
